⏰ 10 minutes before the shoot can change everything

Want an easy way to make photography run more smoothly at your next event or corporate shoot? Give your photographer a quick logistical rundown before the camera comes out.

This isn't a shot list. You hired us to know what to photograph. This is about giving us the behind-the-scenes information that helps us work independently, move quickly, and avoid interrupting you all day.

A few things that are incredibly helpful:

→ Give us the lay of the land.
Where are the important spaces? What's off-limits? Which entrance actually gets us where we need to go?

→ Tell us what the schedule doesn't.
A run of show might say “reception,” but you know the CEO always stops by for the first 20 minutes, or that the award recipients gather somewhere after leaving the stage.

→ Make VIPs easy to spot.
One of my favorites: a printed page with names and full-color photos of your VIPs. Hand it to your photographer at the beginning of the day and we can find the right people in a crowd without constantly asking, “Is that them?”

→ Flag the logistical quirks.
Restricted access, surprise announcements, room changes, security requirements, tight transitions - tell us before they become surprises for us, too.

→ Point out the “you wouldn't know unless you work here” stuff.
If there's something important that an outsider would never recognize, give us the inside scoop.
Ten minutes of context at the beginning can save a lot of questions later—and lets your photographer spend more time doing what you brought us there to do.

Do you have an upcoming event and you've been meaning to book a photographer?

GET AN EVENT ESTIMATE

​How else can we support you through your photography experiences? Comment below if you have questions or would like to make a request for our October blog post.

See you next month!
Autumn